Managing Meetings2017-01-05T10:29:00+00:00

Managing Meetings

Despite predictions that technology in the workplace would reduce the Managing Meetingsneed for meetings, it seems that meetings have continued to occupy a huge part of the working day.Our Managing Meetings Training Course provides techniques to improve the efficiency of your meetings.

Everyone has meetings!  They are a necessary part of any functioning organisation but think of how easily they can become time consuming, frustrating and wasteful. For a meeting to be effective all of its contributors need to be prepared and willing to focus on an objective. They don’t have to agree on everything, but meetings do work best when their purpose is clear and there are agreed working practices.

 

Duration 2 days. During meetings, clients and suppliers experience and observe an organisation’s culture.

  • Is time wasted or used productively?
  • Are new ideas encouraged or swept under the carpet?
  • Do participants guard their own interests or work together effectively?

Meetings don’t have to be a waste of time. Meetings can work. Even the most boring, inefficient and unproductive meetings can be transformed through the use of facilitation tools and techniques. This workshop introduces the steps to making meetings work, from identifying a meeting requirement to monitoring the result. We will introduce you to a whole new range of tools and techniques to help you ensure that each meeting you are involved in is productive and effective, and to help you make an AMAZING contribution

This course is aimed at those who arrange meetings and those who need to make an effective contribution at meetings.

Managing Meetings Course Content

Planning a Meeting

 

 

  • The seven step process to make meeting work
  • Is a meeting really necessary?
  • What are the alternatives to a meeting?
  • Is a meeting the best way to accomplish them?
  • What specific issues need to be addressed (the agenda items)?
  • What are the most appropriate facilitation techniques for each item?
  • Why should I attend your meeting?
  • Ordering the agenda ordered to ensure everyone’s time is used effectively?

 

Creating an Agenda

 

 

  • The Pets meeting interactive case study
  • The meeting agenda your roadmap to success
  • Controlling time
  • The final agenda document – ensuring clear objectives for attendees

 

Facilitating Meetings

 

 

  • How can facilitation add value to the meeting?
  • The differences between the facilitator and that of the chair in a meeting
  • The facilitator’s role in preparing for the meeting
  • Fabulous Facilitation Skills
  • Your Toolkit –  a range of facilitation styles
  • Techniques for helping people during problem solving and decision making
  • Getting consensus activity
Meeting Facilitation Methods

 

 

  • 6 thinking hats method
  • Brainstorming
  • Mind Mapping
  • SWOT
  • KETSO
  • Dot Voting

 

Managing Difficult Behaviours

 

 

  • Identifying behaviours which do not contribute to progress at the meeting
  • Making sure those behaviours are difficult and not just different from your own
  • The Sinkers, The NT’s, and The Bloaters – managing these negative characters
  • Identifying forms of conflict – substantive/personal
  • Techniques for maintaining focus, channelling aggression, overcoming resistance